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What is OurCarClub?

What is OurCarClub?

OurCarClub is a web-based data management application, built specifically for car clubs and their volunteer officials.

It isn't a replacement for your existing website, or another forum, or a portal.

OurCarClub is designed to make the task of managing a car club easier for the volunteers who do it. The application has been developed by people who have been involved in car clubs for many years, and understand the issues intimately.

Does this sound familiar?

Most clubs have a Membership Secretary, Secretary or Treasurer who is responsible for maintaining "the member list".

Usually, this is an Excel spreadsheet on their PC. Some clubs have a locally maintained database (perhaps using Microsoft Access or FileMaker Pro), or an Address Book (like Outlook or Entourage). There are some clubs that have some form of shared resource, such as a file on Google Docs or a copy of the spreadsheet saved on the club website for download. And then there are some clubs that riffle through the receipt book to track current memberships.

Ultimately, there is always one person on the committee who's always being asked to supply a list of email addresses, or phone numbers, or mailing addresses and so on. Are you the de facto Directory Services Operator?

The service provides your club with an on-line database, that requires only a web browser to operate. If you're reading this, you have everything you need to use OurCarClub.

Being on-line, the database is not the sole responsibility of one committee member - the Treasurer, the Secretary, the Magazine Editor and so on can each access the data to perform their official duties and obtain absolutely up-to-date member information. But your data is only visible to your committee members, or the people you choose to grant access to.

The system is always available, and can be used anywhere, including on your iPhone or other smart-phone/portable device.

The database is hosted using state of the art facilities, routinely backed up and managed. Because it doesn't reside on one club member's PC, you don't have to worry about what would happen to your club's records if that PC had a disk failure, or a virus. And you can always extract your data to generate an off-line copy, or for use in other programs or for other purposes.

Features of the OurCarClub service

The database is designed specifically for Car Clubs, and stores the following information:

  • Members, past and present
  • Vehicles, current ownership and previous club-member owners
  • Committee Members
  • Assets owned by the club
  • Events held by the club, including attendance records
  • Day Book entries, recording of non-club use of club-plated vehicles

Additionally, OurCarClub provides easy to use communication channels to ensure your members are kept up-to-date with Club news:

  • bulk-email service: send an email to [yourclub] and all and only your current club members will receive it.
  • text-messages service (SMS) - send a text to all your current members to inform them of late changes to events.


The OurCarClub system was designed and developed by car club people for car club people.

All clubs have to keep a close eye on costs, and licence fees for OurCarClub are both reasonable and scale with the size of your club and the features you need.

It's worth bearing in mind that your Committee members volunteer their own time to manage your club. If you can reduce the amount of time and money that they spend on club management then it's money well spent.

Please get in touch to learn more.

Our Customers Say

Since implementing OurCarClub running our club has become so simple. Clearly the author has a deep understanding of the way a car club operates and this shows through in every area of the software. The ability to SMS members is a huge benefit. Why hasn't someone done this before?!
   - Craig Alderson, President, GTR-XU1 Holden Owners Club NSW

I have been using the FE-FC Holden OUR CAR CLUB site now for over 4 months and I am very happy with the ease of recording new and existing club member details. With all the other functions incorporated into the site I see this as an asset for car clubs and sporting groups. It's definitely made my job as Club Treasurer a lot easier; I especially like the automated receipt process when processing and recording renewals. Good work mate.
   - John Rapinette, Treasurer, FE-FC Holden Car Club of NSW

As a new user of Our Car Club we were very impressed by the support given with the initial setup to bring across our existing membership information, and the ability of the software to meet our unique requirements. Now we have secure Club data records that are fully supported and backed up which takes a real risk away from using Committee members' PCs. Having a single email address that connects all our financial members is also great - no more multiple email lists held by several Committee members.
   - Trevor Black, Editor, FE-FC Holden Car Club of Victoria

Try out for your club

Register and try out the OurCarClub system, and see what it can do to make your job easier.

New users are welcome to test out the system for 60 days, with access to the "Demo Club", so you can see how OurCarClub operates when populated with data. You are also welcome to build your own club system and create your own Member and Vehicle records. Note - SMS feature is not available during unpaid trial period.

- The OurCarClub Team


Our Facebook Page has a series of screenshots and descriptions that will give you a feel for how the app looks in use, and demonstrates many of the features.

Take the tour

NB: You don't need to be a FaceBook user to view these images. But if you are, "Like" us to be kept up-to-date with news about OurCarClub.

OurCarClub is a web-based data management application, built specifically for car clubs and their volunteer officials.
Written and developed by people with many years of involvement in the historic car movement, it is a purpose-built solution for issues shared by all car clubs:
If you would like to try out the OurCarClub system, please let us know your club and a few other details, and we'll be in touch shortly.
Your name:
Email address:
Phone number:
Your club:
Number of members:
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Download the User Manual

The Manual contains step-by-step instructions on using OurCarClub, along with examples. It covers basic usage, mailing lists, member management as well as advanced topics like event management, reports and granting access to other members. Download the latest version. (PDF, 4.8MB)